Geoscience Conference Dates

Reference table below gives approximate dates related to conferences that GEOS students are likely to attend.

Acronyms:

1. AAG - American Association of Geographers
2. AAPG - American Association of Petroleum Geologists
3. AAPG_midcon - Midcontinent Section of AAPG
4. AASHE - Association for the Advancement of Sustainability in Higher Education
5. AGU - American Geophysical Union
6. AMS - American Meteorological Society
7. ASEEES - Association for Slavic, East European & Eurasian Studies
8. ASPRS - The Imaging and Geospatial Information Society
9. EAGE - European Association of Geoscientists and Engineers
10. Goldschmidt Conference by Geochemical Society and European Association of Geochemistry 
11. GSA - Geological Society of America
12. NABG - National Association of Black Geoscientists
13. SEGg - Society of Economic Geologists
14. SEGp - Society of Exploration Geophysicists
15. SWAAG - Southwest Division of AAG
16. URTeC - Unconventional Resources Technology Conference

GEOS P&T Timeline (approx.)

The P&T process has the following important dates (which can vary a bit year to year):

1. Apr 15 - P&T candidate ('candidate') provides GEOS personnel committee with list of external reviewers (details below)
2. May 10
1. GEOS Chair ('Chair') informs Dean's office (Donna Draper) of faculty who are going up for P&T
2. Final list of external reviewers from personnel committee due to Chair
3. Jun 8 - Invitation emails (no attachment) from Chair to external reviewers
4. Jul 1 - Sharepoint access open for candidate
5. Aug 1 - Current CV and Research Statement from candidate due to Chair
6. Aug 10
1. Sharepoint deadline for complete candidate dossier
2. Full invitation email from Chair to external reviewers
1. Template letter provided by Dean's office, candidate CV and Research Statement are attached
7. Aug 11 - Sharepoint access changes to 'read only' for candidate
8. Sep 4 - Sharepoint access open for personnel committee
9. Sep 10 - Deadline for external review letters to be received by Chair
10. Sep 11 - Sharepoint access open for GEOS tenured faculty
11. Oct 1 - Last day for candidate to receive redacted copy of external review letters prior to unit committee review 
12. Oct 8 - Deadline for candidate to respond in writing to redacted external reference letters (optional)
13. Oct 16 - Deadline for all department letters of rationale to candidate and Sharepoint
1. Includes personnel committee letter with vote, tenured faculty letter with vote, Chair letter
2. Sharepoint Department access changes to 'read only'
3. Dean's office receives hardcopy of fully-completed original promotion forms, tenure forms, appointments to distinguished/university professor forms (with recommendations, numeric votes recorded, signatures of chairs of committees, and departmental chair’s signature recorded) to the dean’s office.  Please do not bind or staple these materials.   No other paper copies other than official P&T nomination forms are needed.
14. Nov 7 - College personnel committee recommendation letter to Dean
15. Nov 9 - Dean recommendation letter to candidate and Chair
16. Nov 16 - Deadline for candidate to appeal unsatisfactory recommendation
17. Nov 26 - College personnel committee chair sends final recommendation on appeal to Dean
18. Nov 27 - Dean sends appeal decision to candidate with copy to department Chair
19. Dec 3 - Last day for candidate to request in writing that P&T materials be withdrawn from Dean's office
20. Dec 7 - Dean recommendation letter to Provost
21. Jan 25 - Provost recommendation letter to candidate
22. Mar 29 - Candidate considered by Board of Trustees and System President
23. Mar 30 - Chancellor letter to candidate with final decision

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Promotion and Tenure External Reviewer Information

1.  Candidates are not allowed to contact potential reviewers
2. Candidates supply 8-10 names for suggested external reviewers to GEOS personnel committee
   1. Including name, affiliation, rank, email and physical address and phone
   2.  External reviewers should be from a U of A peer institution (or higher) in the Carnegie rankings (web site)
   3. 3 external review letters required, 4 or 5 preferred
   4. External reviewers of full Professor rank are strongly preferred
   5. The letters are supposed to be objective and independent evaluations. So, no coauthors or collaborators, no research mentors, no former advisors or students, and no one you have visited within the last 5 years
   6. Sticking with this guidance should avoid any conflict of interest about external review letters
   7. Personnel committee coordinates with candidate to achieve final list
   8. Deadline to GEOS Chair is Apr 15